Academic Advisor I

Organizational Summary: 

The College of Arts and Sciences at the University of South Florida is a diverse, research active community of scholars, teachers, creators, and learners who believe that ideas should live both in the classroom and in the world. We bring together the sciences, social sciences, and humanities to tackle real problems through learning that involves doing, including fieldwork on Florida’s coast, work in laboratories, data-focused projects, and storytelling across digital and traditional media. Our faculty are nationally recognized researchers and dedicated mentors who open doors to significant opportunities such as undergraduate research, internships, fellowships, and global experiences. We are especially proud of our vibrant humanities and social sciences, where students connect big questions to real careers through funded experiential learning and projects that engage the community. Rooted in Tampa Bay and connected to global conversations, we see our campus as a living laboratory for studying the environment, society, culture, and technology, and we invite colleagues who share this spirit of curiosity, collaboration, and innovation focused on students to join us.

The USF College of Arts and Sciences is committed to excellence across the liberal arts and sciences. With more than 900 full-time faculty and staff across 23 academic departments and schools on all three campuses, the college serves 15,000 undergraduate majors and 1,700 graduate students, while delivering 487,000 semester credit hours annually to students across the university.

Position Description:

This position is a professional, non-instructional advising role supporting the College of Arts & Sciences (CAS) on the Tampa campus and reports to a CAS Assistant Director of Advising. This position suits those who identify as a lifelong learner and who embrace technology and innovative approaches to their professional practice. CAS Academic Advisors maintain comprehensive knowledge of academic programs, policies, procedures, and student support services across the humanities, social sciences, and natural sciences. Advisors collaborate with their departments and supervisors to remain current on academic and career-related information relevant to their student populations.

Responsibilities

Responsibilities

45% (Essential): Academic Advising (Student Interactions & Connections)

• Using different advising approaches based on student need, will work directly with students at admission recruiting events, orientation, one-on-one appointments, facilitating workshops and other student focused events.
• Academic Advising responsibilities for CAS students include creation of academic plans and schedules, major selection, career goal identification, and integration of academic and career goals for future success in appropriate timeline.

40% (Essential): Administrative Duties for Academic Advising (Transactions & Metrics)

• Maintain accurate and confidential advising records and graduation plans
• Utilize USF student information systems and degree audits to track student progress and support delivery of advising services
• Maintain advising handouts and resources and provide individualized and encouraging outreach to various student populations
• Process curricular changes, grant permits, and end registration holds in accordance with policies and standards

10% (Essential): Cross Functional Collaboration Activities

• Attend and participate in university office fairs, student organization meetings, and consultation meetings with other department representatives to broaden knowledge of student resources and options
• Attend and participate in college advising and department meetings to enhance core knowledge, collaborative efforts, and communication to provide excellent academic advising to our students.

5% Other duties to meet CAS Advising goals

Qualifications

Minimum Qualifications

This position requires a Bachelor’s degree in any academic field with a minimum of one year of experience at an academic institution or in a professional career field. Work experience may not be substituted for the Bachelor's degree requirement for this position.

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree. 

Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S. 

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements 

A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: 

• (a) Two years of direct experience for an associate degree; 
• (b) Four years of direct experience for a bachelor’s degree; 
• (c) Six years of direct experience for a master’s degree; 
• (d) Seven years of direct experience for a professional degree; or 
• (e) Nine years of direct experience for a doctoral degree 
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment. 
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

 

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference. Learn more at www.usf.edu.

About the company

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF 

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws: 

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.  This job description does not constitute an employment contract.