HR Assistant

POSITION SUMMARY:

 

Provide comprehensive human resources, administrative, and organizational support in a regulated, member-focused credit union environment. Support employee lifecycle processes, recruiting, onboarding, policies and procedures, board and committee activities, staff engagement initiatives, facilities, and day-to-day administrative operations while maintaining a high level of confidentiality, accuracy, and professionalism.

 

Human Resources & Recruiting

• Support recruiting activities, including job postings, candidate communications, interview scheduling, reference checks, background checks, and new-hire documentation.
• Coordinate onboarding and orientation for new employees and ensure completion of required employment and compliance documentation.
• Maintain accurate and confidential employee personnel records and HR documentation.
• Assist employees and managers with questions regarding HR policies, procedures, benefits, payroll, leave, and employment practices.
• Assist with development, maintenance, and communication of HR policies and procedures.
• Support employee engagement, culture, and STRIDE/Culture initiatives.
• Coordinate and distribute employee wellness surveys and assist with compiling and organizing results.
• Assist with staff events, including holiday dinners and employee activities.
• Support employee training and development activities.

 

 

Board of Directors & Executive Support

• Provide administrative support to the Board of Directors, including meeting coordination, scheduling, communications, and documentation.
• Coordinate and prepare Board meeting materials and Board packets, ensuring information is organized, accurate, and distributed appropriately.
• Assist with planning and coordination of the Annual Meeting.
• Coordinate logistics for Board Strategic Planning Meetings, including scheduling, meeting materials, facilities, food, and other arrangements.
• Coordinate Board travel and training, including scheduling, registrations, accommodations, transportation, and related documentation.
• Provide administrative support for committees and coordinate committee arrangements, meetings, materials, and logistics.
• Handle confidential and sensitive organizational information with discretion and professionalism.

 

Administrative & Operations Support

• Provide general administrative support to management, HR, and other departments as needed.
• Coordinate and set up meetings, including calendars, rooms, agendas, materials, technology, food, and other logistical requirements.
• Coordinate facilities needs and communicate with vendors or service providers regarding building and workplace requirements.
• Manage food orders for meetings, events, training, and staff functions.
• Coordinate holiday dinners and staff events, including logistics, food, facilities, communications, and scheduling.
• Manage office and supply ordering, monitor inventory, and ensure departments have necessary supplies.
• Assist with organizational projects, special events, and other administrative initiatives.
• Maintain organized records, spreadsheets, correspondence, and documentation.
• Work collaboratively with leadership, employees, Board members, committee members, and vendors.
• Maintain strict confidentiality when handling employee, Board, organizational, financial, and other sensitive information.

 

Core Strengths:
Human Resources Support • Credit Union/Financial Services Experience • Recruiting • Employee Relations • Board Support • Board Meeting Coordination • Board Packets • Strategic Planning • Annual Meetings • Committee Support • Policy & Procedure Administration • Executive Administration • Facilities Coordination • Staff Events • Meeting & Event Planning • Travel & Training Coordination • Employee Culture & Engagement • Wellness Initiatives • Supply Management • Confidential Records • Microsoft Office

POSITION TYPE/EXPECTED HOURS OF WORK:

This is a full-time position: Monday through Friday, 8:30 a.m. to 5 p.m.

TRAVEL:

No travel is expected for this position.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Employment Opportunity and Accommodation:

It is the company’s policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude, and experience, so as to provide Equal Employment Opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, or other protected status. When applicable, the company’s policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force, and benefits. It is the company’s philosophy and practice to provide reasonable accommodation, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodation may be made available to individuals with disabilities to perform their essential duties.

• Duties are performed in an office environment but may also require traveling to other branches using employee’s personal transportation.
• The noise level is moderate.
• Physical exertion is moderate.
• There are frequent employee/member contacts and interruptions in person and via the telephone throughout the day.

NOTE:  Job descriptions are not intended and should not be construed to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job.  They are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs.

I have read the above position description and acknowledge my understanding of the duties and responsibilities set forth therein.